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RFPCLOSED

REQUEST FOR PROPOSAL TO PERFORM PRELIMINARY& DESIGN SERVICVES

Ward County, Ward County, ND·County
Aug 14, 2025
Posted Date
Sep 04, 2025
Submission Deadline
Reported: Ward County Highway Department
Dana G Larsen
County Road 23 between Sawyer and US Highway 2
Submit at: THE OFFICE OF THE WARD COUNTY ENGINEER, 200 72nd Street SE, Minot, ND 58701

Summary

Ward County is requesting proposals for preliminary design and engineering services for the reconstruction of County Road 23 between Sawyer and US Highway 2. The project involves replacing the existing gravel surface with a bituminous pavement section.

Evaluation Criteria

Past performance, Ability of professional personnel, Willingness to meet time and budget requirements, Location, Recent, current, and projected workloads of the persons and/or firms, Related experience on similar projects, Project understanding, issues, & approach

Required Deliverables

Field Survey, Public Input Meeting, Environmental Documents, Wetland Fieldwork and Report and Section 404 Permit, Cultural Survey, Coordination with Utilities and Railroad, ROW or Easements, Culvert Hydraulics and Design, Roadway Design, Plans and Specifications, preparation of Bid Documents

Required Attachments

Cover letter, appendix (Resumes, references, statement of qualifications, other materials outlining experience)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Ward County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2025. Proposals should be submitted to: THE OFFICE OF THE WARD COUNTY ENGINEER, 200 72nd Street SE, Minot, ND 58701. For questions, contact Dana G Larsen.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Ward County?

Civic IQ tracks all active and historical solicitations from Ward County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Ward County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Ward County in ND, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dana G Larsen. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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