Civic IQ
RFPCLOSED

Special Education Ot/pt Services

Hereford Isd, Hereford, TX·School
Mar 19, 2025
Posted Date
Apr 17, 2025
Submission Deadline
Reported: Hereford Independent School District
Melissa Wilhelm
(806) 363-7600
Submit at: Hereford ISD Administration Office, 601 N. 25 Mile Ave., Hereford, Texas 79045

Summary

Hereford Independent School District is soliciting competitive sealed proposals from qualified providers for Special Education Occupational Therapy (OT) and Physical Therapy (PT) Services.

Evaluation Criteria

Vendor's Qualifications and experience, Ability to Meet District's Needs, Purchase Price, Past performance with the District, Vendor Reputation, Vendor Office Location (State)

Required Attachments

SIGNATURE AND ACKNOWLEDGEMENT FORM, DEVIATION FORM, FELONY CONVICTION NOTICE, CERTIFICATION SHEET, RESIDENT VENDOR CERTIFICATION, WORKER'S COMPENSATION INSURANCE COVERAGE FORM, Conflict of Interest Questionnaire

Required Staffing Roles

Occupational Therapist, Certified Occupational Therapist Assistant, Occupational Therapist Technician, Physical Therapist, Physical Therapist Technician, Physical Therapist Assistant

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Hereford Isd?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2025. Proposals should be submitted to: Hereford ISD Administration Office, 601 N. 25 Mile Ave., Hereford, Texas 79045. For questions, contact Melissa Wilhelm at (806) 363-7600.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Hereford Isd?

Civic IQ tracks all active and historical solicitations from Hereford Isd. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Hereford Isd for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Hereford Isd in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Melissa Wilhelm at (806) 363-7600. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in TX →

Stop chasing RFPs.
Start shaping them.

Somewhere in the country, an agency is discussing a project you could win. See the signal before your competitors do.