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RFPCLOSED

Photography, Videography & Visual Documentation Services

Butler Metropolitian Housing Authority, Hamilton, OH·Local Housing Authority
Mar 10, 2026
Posted Date
Mar 25, 2026
Submission Deadline
Reported: Butler Metro Housing Authority
Kelvin Noble
1 year term
12 months duration
Butler County
Submit at: 4110 Hamilton Middletown Rd. Hamilton, OH 45011-6218

Summary

Butler Metro Housing Authority (BMHA) is seeking proposals from qualified firms or individuals for professional photography and videography services to support agency initiatives, redevelopment activities, and community engagement efforts. Services will include documenting redevelopment projects, resident experiences, community programs, agency initiatives, public events, and staff engagement.

Evaluation Criteria

Background and Experience, Quality of Work/Portfolio/Capacity/Approach to Agency Partnership, Proposed Fees

Required Deliverables

High-Resolution Photography, Edited Video Content, Social Media Clips, Website-Ready Video Files, Captioned Videos for Accessibility, Raw Footage and Source Files

Required Attachments

Letter of Interest (TAB 1), Professional Experience (TAB 2), Proposed – Cost/Fees (TAB3), HUD Forms (TAB 4), BMHA Forms (TAB 5), Documents Checklist, Signed Acknowledgment of Receipt of Addendum/Addenda, HUD Form – 5369-C, Business References, Non-Collusive Affidavit, Sample Insurance Certificate, W-9

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Butler Metropolitian Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. Proposals should be submitted to: 4110 Hamilton Middletown Rd. Hamilton, OH 45011-6218. For questions, contact Kelvin Noble.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Butler Metropolitian Housing Authority?

Civic IQ tracks all active and historical solicitations from Butler Metropolitian Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Butler Metropolitian Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Butler Metropolitian Housing Authority in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kelvin Noble. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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