Erie County RFP 2026-019VF Trunked Radio Network Subscriber Equipment
Erie CountyCounty · Buffalo, NY- Due
- May 4, 2026
- Deadline passed
- Posted
- Feb 6, 2026
- Contract term
- 3 years
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THE 30-SECOND BRIEF
Erie County is seeking proposals to provide subscriber equipment for its Trunked Radio Network (ECTRN). The project aims to upgrade public safety communications systems with a countywide radio system and a public safety-grade backhaul network.
Subscriber Equipment, Programming templates, Radio management equipment and configuration, Installation services, Hardware, Equipment, Devices, Parts, Materials, Goods, Software, Firmware, Data, Physical and network infrastructure
Ability of the vendor to meet the required functional requirements, The vendor's technical specifications regarding Subscriber Equipment performance requirements and the degree to which the offerings exceed performance requirements, The vendor's compliance with Project 25 Compliance Assessment Program (P25 CAP) requirements, The breadth of Subscriber Equipment features and accessories including options customized to user groups (e.g., fire fighting, law enforcement). This requirement does not apply to vendors offering P25 Pagers., The capabilities of the Radio Management System for allowing Erie County to administer subscriber firmware and template updates and to administer and control access to the ECTRN. Does not apply to P25 pagers., Subscriber Equipment warranty and maintenance offerings, Subscriber Equipment costs and volume discounting offerings
SUMMARY
Erie County is seeking proposals to provide subscriber equipment for its Trunked Radio Network (ECTRN). The project aims to upgrade public safety communications systems with a countywide radio system and a public safety-grade backhaul network.
EVALUATION CRITERIA
Ability of the vendor to meet the required functional requirements, The vendor's technical specifications regarding Subscriber Equipment performance requirements and the degree to which the offerings exceed performance requirements, The vendor's compliance with Project 25 Compliance Assessment Program (P25 CAP) requirements, The breadth of Subscriber Equipment features and accessories including options customized to user groups (e.g., fire fighting, law enforcement). This requirement does not apply to vendors offering P25 Pagers., The capabilities of the Radio Management System for allowing Erie County to administer subscriber firmware and template updates and to administer and control access to the ECTRN. Does not apply to P25 pagers., Subscriber Equipment warranty and maintenance offerings, Subscriber Equipment costs and volume discounting offerings
REQUIRED DELIVERABLES
14- Subscriber Equipment
- Programming templates
- Radio management equipment and configuration
- Installation services
- Hardware
- Equipment
- Devices
- Parts
- Materials
- Goods
- Software
- Firmware
- Data
- Physical and network infrastructure
REQUIRED ATTACHMENTS
6- Appendix A: Subscriber Equipment Compliance Matrix.xlsx
- Appendix B: Subscriber Equipment Cost Proposal Sheet.xlsx
- Appendix C: Schedule A: Proposer Certificate
- Appendix D: Schedule B: Standard Insurance Provisions
- Appendix E: Equal Pay Certification
- Appendix F: MBE\WBE Certification
REQUIRED STAFFING
3- Submit to
- ERIE COUNTY DEPARTMENT OF HOMELAND SECURITY & EMERGENCY SERVICES, ERIE COUNTY PUBLIC SAFETY CAMPUS, 45 ELM STREET, BUFFALO, NEW YORK 14203
- Duration
- 24 months
- Scope location
- Erie County, New York
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: ERIE COUNTY DEPARTMENT OF HOMELAND SECURITY & EMERGENCY SERVICES, ERIE COUNTY PUBLIC SAFETY CAMPUS, 45 ELM STREET, BUFFALO, NEW YORK 14203.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Lead Engineer, Field Installation Lead. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Subscriber Equipment, Programming templates, Radio management equipment and configuration, Installation services, Hardware, Equipment, Devices, Parts, Materials, Goods, Software, Firmware, Data, Physical and network infrastructure. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability of the vendor to meet the required functional requirements, The vendor's technical specifications regarding Subscriber Equipment performance requirements and the degree to which the offerings..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Subscriber Equipment Compliance Matrix.xlsx, Appendix B: Subscriber Equipment Cost Proposal Sheet.xlsx, Appendix C: Schedule A: Proposer Certificate, Appendix D: Schedule B: Standard Insur. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Erie County, New York. Review the full solicitation for detailed scope requirements.