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RFPCLOSED

Erie County RFP 2026-019VF Trunked Radio Network Subscriber Equipment

Erie County, Erie, NY·County
Feb 06, 2026
Posted Date
May 04, 2026
Submission Deadline
Contract Term
3 years
Duration
24 months
Scope Location
Erie County, New York
Submission Address
ERIE COUNTY DEPARTMENT OF HOMELAND SECURITY & EMERGENCY SERVICES, ERIE COUNTY PUBLIC SAFETY CAMPUS, 45 ELM STREET, BUFFALO, NEW YORK 14203

Summary

Erie County is seeking proposals to provide subscriber equipment for its Trunked Radio Network (ECTRN). The project aims to upgrade public safety communications systems with a countywide radio system and a public safety-grade backhaul network.

Evaluation Criteria

Ability of the vendor to meet the required functional requirements, The vendor's technical specifications regarding Subscriber Equipment performance requirements and the degree to which the offerings exceed performance requirements, The vendor's compliance with Project 25 Compliance Assessment Program (P25 CAP) requirements, The breadth of Subscriber Equipment features and accessories including options customized to user groups (e.g., fire fighting, law enforcement). This requirement does not apply to vendors offering P25 Pagers., The capabilities of the Radio Management System for allowing Erie County to administer subscriber firmware and template updates and to administer and control access to the ECTRN. Does not apply to P25 pagers., Subscriber Equipment warranty and maintenance offerings, Subscriber Equipment costs and volume discounting offerings

Required Deliverables

Subscriber Equipment, Programming templates, Radio management equipment and configuration, Installation services, Hardware, Equipment, Devices, Parts, Materials, Goods, Software, Firmware, Data, Physical and network infrastructure

Required Attachments

Appendix A: Subscriber Equipment Compliance Matrix.xlsx, Appendix B: Subscriber Equipment Cost Proposal Sheet.xlsx, Appendix C: Schedule A: Proposer Certificate, Appendix D: Schedule B: Standard Insurance Provisions, Appendix E: Equal Pay Certification, Appendix F: MBE\WBE Certification

Required Staffing Roles

Project Manager, Lead Engineer, Field Installation Lead
7
days late

This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. Next one doesn't have to get away.

Frequently Asked Questions

How do I respond to this RFP from Erie County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 4, 2026. Proposals should be submitted to: ERIE COUNTY DEPARTMENT OF HOMELAND SECURITY & EMERGENCY SERVICES, ERIE COUNTY PUBLIC SAFETY CAMPUS, 45 ELM STREET, BUFFALO, NEW YORK 14203.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Erie County?

Civic IQ tracks all active and historical solicitations from Erie County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Erie County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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