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Defiance County Sanitary Landfill Phase 8 & 9 Bat Cells

Defiance County, Defiance County, OH·County
Feb 19, 2026
Posted Date
Feb 19, 2026
Submission Deadline
Reported: Defiance County Board of Commissioners
Karen Dolliver
Defiance, Ohio
Submit at: 500 Court Street, Suite A, Defiance, Ohio 43512

Summary

Defiance County Board of Commissioners is soliciting bids for the construction of Phases 8 and 9 BAT Cells and support structures at the Defiance County Sanitary Landfill. The project includes a composite liner system, leachate collection and removal system, and associated structures.

Evaluation Criteria

Bidder's qualification and experience with similar BAT landfill Cell construction projects, unit pricing, and overall cost.

Required Deliverables

Bid Form, Contractor's Qualification Statement, Non-collusion Affidavit, Proof of Insurance, Other forms in Appendices

Required Attachments

Bid Form, Contractor's Qualification Statement, Non-collusion Affidavit, Statement of Equal Opportunity, Hourly Wage Rate Affidavit, Prevailing Wage Section for Contracts, Personal Property Tax Affidavit, Tax Affidavit, Ohio Use and Sales Tax Blanket Exemption, Insurance Affidavit, Vendor Signature/Data Sheet, Material Source Form, Informational Review Request Form, Contractor Forms

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Defiance County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 19, 2026. Proposals should be submitted to: 500 Court Street, Suite A, Defiance, Ohio 43512. For questions, contact Karen Dolliver.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Defiance County?

Civic IQ tracks all active and historical solicitations from Defiance County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Defiance County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Defiance County in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Karen Dolliver. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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