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RFPCLOSED

REQUEST FOR PROPOSAL AX-25-004 STUDENT COUNSELING CENTER

University Of Arkansas-Fort Smith, Fort Smith, AR·Higher Ed
Mar 25, 2025
Posted Date
Apr 25, 2025
Submission Deadline
Reported: University of Arkansas at Fort Smith
Lance Killough
479-788-7041
4 year term
48 months duration
Fort Smith, Arkansas
Submit at: UAFS, Attn: Lance Killough, 5210 Grand Avenue, Fort Smith, AR 72904

Summary

The University of Arkansas at Fort Smith is seeking proposals from qualified vendors to provide staff and supervision for an on-site Student Counseling Center. This RFP outlines the scope of work, vendor responsibilities, and the proposal submission process.

Evaluation Criteria

Experience & Management (30 Points), Service Capability (20 Points), Financial (20 Points), Price Proposal (30 Points)

Required Deliverables

Provision of counseling services, scheduling appointments, providing clinicians and support persons, on-call emergency services, development of written policies and procedures, monthly reports.

Required Attachments

Proposal detailing ability and experience, services of similar nature and scope, current contracts, minimum of three references, sample contract or copy of past agreement, details of Vendor's proposed pricing and cost methodologies, Official Lump Sum Price Sheet, Bid Signature Page Certifications, Proof of current professional liability insurance coverage, Any exceptions to the proposal, Copy of EO Policy, Contract and Grant Disclosure and Certification Form.

Required Staffing Roles

One full-time clinical person, one full-time support person, clinicians, support persons.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from University Of Arkansas-Fort Smith?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 25, 2025. Proposals should be submitted to: UAFS, Attn: Lance Killough, 5210 Grand Avenue, Fort Smith, AR 72904. For questions, contact Lance Killough at 479-788-7041.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from University Of Arkansas-Fort Smith?

Civic IQ tracks all active and historical solicitations from University Of Arkansas-Fort Smith. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 4 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from University Of Arkansas-Fort Smith for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including University Of Arkansas-Fort Smith in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Lance Killough at 479-788-7041. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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