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RFPCLOSED

Golden Plains School Big Gym - Roof Coating Project

Golden Plains Unified School District 316, KS·School
Jan 12, 2026
Submission Deadline
Reported: Golden Plains Schools Unified School District 316
Nicole Schiltz
(785) 386-4559
Rexford, KS
Submit at: 335 School Street, Rexford, KS 67753 (Mailing Address) or nicoles@usd16.org (Email)

Summary

Golden Plains School District (USD 316) is requesting proposals from qualified and manufacturer-approved roofing contractors to clean, prepare, and install a high-performance roof coating system on the Big Gym. The goal is to extend the roof life, improve watertightness, and ensure long-term performance with a manufacturer-issued warranty.

Evaluation Criteria

Compliance with RFP requirements and completeness, Demonstrated experience and qualifications, Quality, compatibility, and durability of proposed materials, Warranty scope and terms, Cost competitiveness and clarity of pricing

Required Deliverables

Roof coating system, warranty documents, maintenance guidelines

Required Attachments

Company profile, Detailed project approach & proposed timeline, Manufacturer specifications for all materials, Proposed warranty terms, Cost proposal with line items, Proof of manufacturer authorization

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Golden Plains Unified School District 316?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 12, 2026. Proposals should be submitted to: 335 School Street, Rexford, KS 67753 (Mailing Address) or nicoles@usd16.org (Email). For questions, contact Nicole Schiltz at (785) 386-4559.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Golden Plains Unified School District 316?

Civic IQ tracks all active and historical solicitations from Golden Plains Unified School District 316. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Golden Plains Unified School District 316 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Golden Plains Unified School District 316 in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Nicole Schiltz at (785) 386-4559. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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