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RFPCLOSED

SNOW PLOWING – CONTRACT INSTRUCTION TO BIDDER

Village of Oyster Bay Cove, Oyster Bay, NY·City
Reported: VILLAGE OF OYSTER BAY COVE
5 year term
60 months duration
Village of Oyster Bay Cove
Submit at: Village Attorney's office, Humes & Wagner, LLP, 147 Forest Avenue, Locust Valley, NY 11560

Summary

This document outlines the requirements and instructions for bidders interested in providing snow plowing and ice control services for the Village of Oyster Bay Cove. It details the scope of work, required equipment, experience, and submission procedures for bids. The Village reserves the right to award a contract for up to five years.

Evaluation Criteria

Demonstrated experience (at least five years), availability of equipment within eight miles of the Village, qualifications of bidders.

Required Deliverables

Executed bid proposal form, list and description of equipment, executed Certificate of Non-Collusive Bidding, certified check or bid bond, insurance certificates and endorsements, performance bond.

Required Attachments

Qualifications of Bidders form, bid proposal form, insurance certificates and endorsements.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Village of Oyster Bay Cove?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. Proposals should be submitted to: Village Attorney's office, Humes & Wagner, LLP, 147 Forest Avenue, Locust Valley, NY 11560.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Village of Oyster Bay Cove?

Civic IQ tracks all active and historical solicitations from Village of Oyster Bay Cove. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Village of Oyster Bay Cove for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Village of Oyster Bay Cove in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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