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RFQCLOSED

Solar Pv/battery Storage System

Town of Waynesville, Town of Waynesville, NC·City
Feb 11, 2026
Posted Date
Mar 12, 2026
Submission Deadline
Robert Hites
Waynesville, NC
Submit at: 129 Legion Drive, Waynesville, NC 28786

Summary

The Town of Waynesville is soliciting proposals from qualified solar photovoltaic firms/teams to design and construct a roof-mount solar PV system with a battery backup system. The project includes design, planning, scheduling, permitting, construction, financial analysis, rebate support, system monitoring, maintenance, and onsite safety standards.

Evaluation Criteria

Project Approach, Understanding and Management (35 points), Technical Approach/ Implementation Schedule (30 points), Company Qualifications/Project Experience (20 points), Project team, team experience and approach (15 points).

Required Deliverables

Project planning, Design and installation of solar PV and battery backup system, Compatibility with existing electric service, Bi-directional meter, Monthly electric savings calculation, Recharge time estimates, System ownership documentation, O&M services price, System monitoring proposal, Component product data and O&M manuals, Project as-builts.

Required Attachments

Exhibit A: Site/roof plan with solar areas identified, Exhibit B: Public Works Roof Pictures, Exhibit C: Solar Electric Rider, Exhibit D: Ten years of utility bills (Consumption/Demand), Draft Agreement (Exhibit F), Minority Business Participation Form, Listing of Good Faith Efforts (Affidavit A), Intent to Perform Contract with Own Workforce (Affidavit B).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Town of Waynesville?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2026. Proposals should be submitted to: 129 Legion Drive, Waynesville, NC 28786. For questions, contact Robert Hites.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Waynesville?

Civic IQ tracks all active and historical solicitations from Town of Waynesville. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Waynesville for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Town of Waynesville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Robert Hites. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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