Civic IQ
RFPCLOSED

Category 2 Equipment And Services

Commerce City School District, GA·School
Dec 23, 2022
Posted Date
Feb 03, 2023
Submission Deadline
Tobie Jones
Commerce, GA
Submit at: tobie.jones@commercecityschools.org with a copy to Hugh Manning at hugh@k12consultants.com

Summary

Commerce City School District is seeking proposals for Category 2 Equipment and Services as part of the E-Rate FY23 program. The RFP outlines the schedule of events, submission instructions, evaluation criteria, and project scope.

Evaluation Criteria

Cost of E-rate Eligible Goods and Services, Scope of Work and Specification Compliance, Prior Experience, Vendor Qualifications, K12 References/Similar Implementations

Required Deliverables

Itemized pricing, Project Plan, Company Description, Certificates of Insurance, Manufacturer's standard warranty, Proof of Certified Installer, Completed Statement of Eligibility and Compliance, Completed Contractor Affidavit, Certificate of Eligibility, References, General Conditions/Schedule Summary/Statement of Vendor Qualifications/Affidavit, E-Rate Supplemental Terms & Conditions

Required Attachments

Statement of Eligibility and Compliance, Contractor Affidavit, Certificate of Eligibility, References, General Conditions/Schedule Summary/Statement of Vendor Qualifications/Affidavit, E-Rate Supplemental Terms & Conditions

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Commerce City School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 3, 2023. Proposals should be submitted to: tobie.jones@commercecityschools.org with a copy to Hugh Manning at hugh@k12consultants.com. For questions, contact Tobie Jones.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Commerce City School District?

Civic IQ tracks all active and historical solicitations from Commerce City School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Commerce City School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Commerce City School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Tobie Jones. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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