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RFPCLOSED

Athletic Training Services

Tonawanda City School District, Tonawanda, NY·School
Nov 17, 2025
Posted Date
Dec 08, 2025
Submission Deadline
Jared Northrup
1 year term
36 months duration
Submit at: Tonawanda City School District, Office of Athletics, 100 Hinds Street, Tonawanda, NY 14150 or jnorthrup@tonacsd.org

Summary

Tonawanda City School District is seeking proposals for Athletic Training Services for its middle and high school interscholastic athletic programs. The selected provider will ensure the health and safety of student-athletes.

Evaluation Criteria

Qualifications and experience (30%), Availability and staffing approach (20%), Cost of services (25%), References and past performance (15%), Overall completeness and quality of proposal (10%)

Required Attachments

Cover Letter, Company/Individual Background and Experience, Proof of Licensure and Certifications, Staffing Plan and Availability, References (minimum of 2 school district or athletic clients), Proposed Fee Structure (hourly rate, flat fee, etc.), Certificate of Insurance (if applicable)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Tonawanda City School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2025. Proposals should be submitted to: Tonawanda City School District, Office of Athletics, 100 Hinds Street, Tonawanda, NY 14150 or jnorthrup@tonacsd.org. For questions, contact Jared Northrup.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Tonawanda City School District?

Civic IQ tracks all active and historical solicitations from Tonawanda City School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Tonawanda City School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Tonawanda City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jared Northrup. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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