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ITBCLOSED

INVITATION TO BID

Calhoun County, Calhoun County, TX·County
Oct 05, 2021
Submission Deadline
Reported: Calhoun County, Texas
2 year term
Submit at: Calhoun County Courthouse, 211 South Ann Street, 3rd Floor, Suite 301, Port Lavaca, TX 77979

Summary

Calhoun County, Texas is soliciting sealed bids for inmate telephone services, inmate banking software, commissary service, and fiduciary management services. The term of the contract is two years with an option to renew.

Required Attachments

Calhoun County Adult Detention Center Service Application Form, Bid Form, Affidavit, Certificate of Interested Parties Form 1295, Proof of Liability Insurance, Conflict of Interest Questionnaire Form CIQ, Certification Regarding Debarment & Suspension and Other Responsibility Matters, Certification Regarding Lobbying, Disclosure of Lobbying Activities, House Bill 89 Verification, Residence Certification, W-9, Copy of BIDDER'S Proposed Contract, Out-of-State Corporation Certification (if applicable)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from Calhoun County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2021. Proposals should be submitted to: Calhoun County Courthouse, 211 South Ann Street, 3rd Floor, Suite 301, Port Lavaca, TX 77979.

Where can I find more RFPs from Calhoun County?

Civic IQ tracks all active and historical solicitations from Calhoun County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Calhoun County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including Calhoun County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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