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RFPCLOSED

Child Nutrition Program Equipment Maintenance And Repairs

Provo School District, UT·School
Aug 18, 2025
Posted Date
Aug 28, 2025
Submission Deadline
Reported: Provo City School District
Woody Turnbeaugh
1 year term
60 months duration
Provo City School District, 18 schools and associated facilities
Submit at: Utah Public Procurement Place Portal (Bonfire)

Summary

Provo City School District is seeking proposals from qualified contractors to provide comprehensive maintenance, repair, and replacement services for industrial-grade kitchen equipment, HVAC systems, and refrigeration systems across all District buildings. The contract aims to ensure equipment operates safely and efficiently.

Evaluation Criteria

Schedule A – certification of proposal (0 points); Schedule B – experience (0–200 points); Schedule C – staff qualifications (0–200 points); Schedule D – company info (0–200 points); Schedule E – response and communication (0–200 points); Schedule F – cost proposal (0–200 points).

Required Deliverables

Comprehensive maintenance, Repair, And replacement services for industrial-grade kitchen equipment, HVAC systems, And refrigeration systems. Provide all labor, Materials, Parts, Equipment, Tools, Transportation, And incidentals. Maintain service records, Provide warranty support, And potentially a preventive maintenance plan.

Required Attachments

Proof of current Utah Business License, proof of liability insurance, detailed explanation of background checks for drivers, certification regarding lobbying, cost proposal (Schedule F) uploaded separately.

Required Staffing Roles

Technician

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Provo School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2025. Proposals should be submitted to: Utah Public Procurement Place Portal (Bonfire). For questions, contact Woody Turnbeaugh.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Provo School District?

Civic IQ tracks all active and historical solicitations from Provo School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Provo School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Provo School District in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Woody Turnbeaugh. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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