Civic IQ
RFPCLOSED

International Pathway Provider

Suny At Fredonia, Fredonia, NY·Higher Ed
Mar 29, 2018
Posted Date
Apr 25, 2018
Submission Deadline
Reported: State University of New York at Fredonia
Shannon L. Moore
(716) 673-3257
5 year term
Fredonia, NY

Summary

The State University of New York at Fredonia (SUNY Fredonia) is seeking proposals from experienced ACCET accredited English as a Second Language (ESL) providers to assist in the design and implementation of a SEVP-certified Pathway Program. The program aims to prepare international students for full matriculation into undergraduate and graduate degree programs at Fredonia by combining ESL training, academic readiness, campus culture acclimation, and credit-bearing courses. The RFP also seeks a provider for ESL-only programs for students outside the pathway.

Evaluation Criteria

Best value, Technical Proposal (70%), Financial Proposal (30%)

Required Deliverables

Marketing and recruitment plan, Staffing plan, MWBE Utilization Plan, Equal Employment Opportunity Policy Statement, Workforce Employment Utilization Report, Service Level Agreement, Disaster Recovery plan, Data Security Plan, Information Security Incident Response Policy, Attestation of Compliance (AOC), Quarterly MWBE Contractor Compliance Report

Required Attachments

Summary Information Form, Notary Acknowledgement Form, Attachment 1: Proposal Submission Checklist, Attachment 2: Proposer Qualifications Submission Form, Attachment 3: Procurement Lobbying Act Certification, Attachment 4: Non-Collusive Bidding Certification, Attachment 5: Diversity Practices Questionnaire, Attachment 7: NYS Business Subcontractor Identification Form, Vendor Responsibility Questionnaire (online or paper), MWBE Form 7557-104 (Equal Opportunity Policy Statement), MWBE Form 7557-108 (EEO Staffing Plan)

Required Staffing Roles

Campus Manager, Internal Recruiter, ESL Teachers, Student Advising, Campus Life and Student Services Coordinator, Partnership Liaison, External Recruiter

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Suny At Fredonia?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 25, 2018. For questions, contact Shannon L. Moore at (716) 673-3257.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Suny At Fredonia?

Civic IQ tracks all active and historical solicitations from Suny At Fredonia. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Suny At Fredonia for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Suny At Fredonia in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Shannon L. Moore at (716) 673-3257. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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