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RFQCLOSED

Request For Qualifications For Landscape Architect / Engineering Services

Amenia Water District No 1, Amenia, NY·Utility District
Jul 20, 2025
Posted Date
Oct 14, 2025
Submission Deadline
Reported: Town of Amenia
Dawn Marie Klingner
(845) 373-8118 ext 125
Amenia, NY
Submit at: 4988 ROUTE 22, AMENIA, NY 12501

Summary

The Town of Amenia is seeking a professional landscape architecture firm to provide planning, landscape design, and architectural/engineering services for community facilities. Services may include conceptual vision plans, public outreach, project-specific plans, preliminary engineering reports, design documents, and funding opportunity research.

Evaluation Criteria

Past Work Performance, Staff Experience/Qualifications, Grant Experience, Ability to work with municipal staff, M/WBE and/or DBE Compliance

Required Deliverables

Conceptual vision plans, Public outreach and communication plans, Project-specific plans, Preliminary engineering reports, Design documents, Implementation strategies, Maintenance plans, Funding opportunity research.

Required Attachments

Firm Profile / History, Case studies, Understanding of rural towns and design approach, State/federal grant and loan experience summaries, Resumes of key staff, Client references, M/WBE and/or DBE compliance documentation.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Amenia Water District No 1?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2025. Proposals should be submitted to: 4988 ROUTE 22, AMENIA, NY 12501. For questions, contact Dawn Marie Klingner at (845) 373-8118 ext 125.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Amenia Water District No 1?

Civic IQ tracks all active and historical solicitations from Amenia Water District No 1. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Amenia Water District No 1 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Amenia Water District No 1 in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dawn Marie Klingner at (845) 373-8118 ext 125. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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