Civic IQ
RFPCLOSED

REQUEST FOR PROPOSALS WASTEWATER TREATMENT PLANT INFLUENT BUILDING CAST IRON PIPE REPLACEMENT

Village of Hamilton, Hamilton, NY·City
Jan 28, 2025
Posted Date
Feb 27, 2025
Submission Deadline
Jason R. Fleming, P.E.
607-895-6000
Hamilton, NY
Submit at: PO Box 119 Hamilton, NY 13346

Summary

The Village of Hamilton is seeking proposals for the replacement of cast iron piping in the WWTP influent building due to hydrogen sulfide gas damage. The project includes replacing main and branch lines with PVC, upgrading copper water lines to plastic, and insulating water lines. A mandatory pre-bid meeting is scheduled for February 6th, with questions due February 17th and responses by February 21st. Proposals are due by February 27th.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Village of Hamilton?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2025. Proposals should be submitted to: PO Box 119 Hamilton, NY 13346. For questions, contact Jason R. Fleming, P.E. at 607-895-6000.

Where can I find more RFPs from Village of Hamilton?

Civic IQ tracks all active and historical solicitations from Village of Hamilton. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Village of Hamilton for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Village of Hamilton in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jason R. Fleming, P.E. at 607-895-6000. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in NY →

Stop chasing RFPs.
Start shaping them.

Somewhere in the country, an agency is discussing a project you could win. See the signal before your competitors do.