Civic IQ
RFPCLOSED

Technolutions Slate Implementation Services For Graduate Recruitment And Admissions

University Of Pittsburgh-Pittsburgh Campus, Pittsburgh, PA·Higher Ed
Feb 25, 2026
Posted Date
Mar 25, 2026
Submission Deadline
Reported: University of Pittsburgh
Beth Clites
3 year term
Pittsburgh, PA
Submit at: bclites@cfo.pitt.edu

Summary

The University of Pittsburgh is seeking proposals for Technolutions Slate CRM implementation services for graduate student recruitment, enrollment, admissions, and communications. The project aims to modernize and streamline these processes by transitioning to a hybrid centralized model with a unified platform.

Evaluation Criteria

Experience and Expertise, Team Quality and Availability, Implementation Approach, Change Management and Training, Technical Approach, Price and Value, Overall Fit (Pass/Fail)

Required Deliverables

Program Charter, Project Management Plan, Governance Framework, Discovery and Current-State Assessment Report, Future-State Design Documentation, Configuration Specifications, Data Migration Strategy and Results, Integration Catalog and Technical Specifications, Test Plans and Results, Training Curriculum and Materials, Change Management Plan and Communications, Security and Compliance Documentation, Cutover Runbook, Hypercare Plan and Support RACI, Knowledge Base and Documentation Repository, Post-Implementation Optimization Roadmap

Required Attachments

Appendix A Notification of Interest to Participate Form, Appendix B Submission Authorization Form, Appendix C Specifications (for Price Quote), Appendix D Contractor References, Appendix E Contractor Analysis Request, Attachment A Services Agreement

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from University Of Pittsburgh-Pittsburgh Campus?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. Proposals should be submitted to: bclites@cfo.pitt.edu. For questions, contact Beth Clites.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from University Of Pittsburgh-Pittsburgh Campus?

Civic IQ tracks all active and historical solicitations from University Of Pittsburgh-Pittsburgh Campus. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from University Of Pittsburgh-Pittsburgh Campus for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including University Of Pittsburgh-Pittsburgh Campus in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Beth Clites. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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