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RFPCLOSED

Rock Island County Jail Swing Door Lock Replacement

Rock Island County, Rock Island County, IL·County
Mar 25, 2025
Posted Date
May 23, 2025
Submission Deadline
LeAnn Ziegenhorn
(309) 558-3410
Rock Island, IL

Summary

Rock Island County is seeking proposals for the replacement of swing door locks at the Rock Island County Jail. The project involves replacing approximately 40-year-old locks with new mechanisms, ensuring system communication, and providing keys. The project is expected to take over two years to complete and will be spread across three fiscal years.

Evaluation Criteria

Cost Effectiveness (35 points), Past Performance (35 points), Strategic Planning (30 points)

Required Deliverables

Detailed explanations of goods and services, Cover letter, Methodology, License and bond evidence, Pricing, Time frames, References, Optional services, Warranties, Desired amendments to contract terms, Bidder signature.

Required Attachments

Certification Regarding Lobbying

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Rock Island County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 23, 2025. For questions, contact LeAnn Ziegenhorn at (309) 558-3410.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Rock Island County?

Civic IQ tracks all active and historical solicitations from Rock Island County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Rock Island County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Rock Island County in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is LeAnn Ziegenhorn at (309) 558-3410. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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