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RFPCLOSED

City of Evans Park System Master Plan Development

City of Evans, City of Evans, CO·City
Aug 20, 2025
Posted Date
Sep 12, 2025
Submission Deadline
Reported: City of Evans, Colorado
Andy Vowell
(970) 475-2240
City of Evans
Submit at: BidNet

Summary

The City of Evans is soliciting proposals from qualified consultants to develop a Parks, Trails, and Open Space Master Plan. The plan will include an inventory of existing assets, assessment of infrastructure, identification of strategic locations for new parks and open spaces, mapping of trail systems, and recommendations for improvements.

Evaluation Criteria

Scope and Strategic Plan Approach, Company and Project Personnel, Schedule, Fee Estimate

Required Deliverables

An inventory of current parks, trails and open spaces; assessment of existing park infrastructure; strategic locations for new neighborhood and community parks; a city-wide trail system map; performance standards; recommendations on park land dedication ordinance; identification of new recreational opportunities; assessment of public art program opportunities; recommendations on staffing levels; identification of stormwater retention/detention opportunities; near and long-term actions to implement the Plan; fostering community engagement.

Required Attachments

Exhibit A – Request for Proposals Receipt Acknowledgement, Exhibit B – Project Description, Exhibit C – Non-Collusion Statement and Bid Proposal Form, Exhibit D – Professional Services Agreement

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Evans?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 12, 2025. Proposals should be submitted to: BidNet. For questions, contact Andy Vowell at (970) 475-2240.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Evans?

Civic IQ tracks all active and historical solicitations from City of Evans. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Evans for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Evans in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Andy Vowell at (970) 475-2240. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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