Civic IQ
BidCLOSED

Driving Simulators

Rock Island SD 41, Rock Island, IL·School
Nov 21, 2025
Posted Date
Dec 12, 2025
Submission Deadline
Reported: Rock Island - Milan School District #41
Scott Vance
Submit at: Rock Island-Milan School District #41 Administrative Center, 2000 7th Avenue, Rock Island, Illinois 61201

Summary

The Rock Island-Milan School District #41 (RIMSD) is seeking competitive sealed proposals from qualified vendors for the purchase of thirteen (13) driving simulators to be used as Drivers Education supplementary tools. The intent is to establish pricing based on volume.

Evaluation Criteria

Competitive pricing and discount structure, Product quality, Vendor experience, Ability to meet deadlines and deliver within the district, Compliance with sealed bid requirements

Required Deliverables

All required hardware for the thirteen (13) simulators units, Any and all necessary software licenses and programs, Shipping and handling charges, Installation charges, Specific and detailed unit specifications detailing the size of the devices, Power requirements, As well as any connectivity requirements, Training for district personnel on the proper operation and maintenance of the devices, Other materials as needed to fully utilize the devices for driver education purposes

Required Attachments

Vendor Name and point of contact, Itemized pricing sheet, Anticipated delivery date, Shipping/delivery policies, Payment terms

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Rock Island SD 41?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 12, 2025. Proposals should be submitted to: Rock Island-Milan School District #41 Administrative Center, 2000 7th Avenue, Rock Island, Illinois 61201. For questions, contact Scott Vance.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Rock Island SD 41?

Civic IQ tracks all active and historical solicitations from Rock Island SD 41. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Rock Island SD 41 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Rock Island SD 41 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Scott Vance. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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