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RFPCLOSED

Facility Management

Rogers State University, Claremore, OK·Higher Ed
Feb 07, 2026
Posted Date
Mar 11, 2026
Submission Deadline
R. Mark Rasor
Claremore, OK; Bartlesville, OK; Pryor, OK
Submit at: Claremore, OK 74017

Summary

Rogers State University seeks a qualified vendor to provide comprehensive facility maintenance and small project management solutions for its three campuses. Services include maintenance of all campus buildings, kitchens, athletic facilities, security systems, fire safety systems, key management, event setup/teardown, and HVAC/geo-thermal systems. The scope does not include custodial services or grounds maintenance. The vendor will manage routine capital/deferred maintenance projects and work with the University on non-routine projects. The proposal must detail leadership, staffing, an after-hours support program, and a maintenance management system.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Rogers State University?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2026. Proposals should be submitted to: Claremore, OK 74017. For questions, contact R. Mark Rasor.

Where can I find more RFPs from Rogers State University?

Civic IQ tracks all active and historical solicitations from Rogers State University. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Rogers State University for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Rogers State University in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is R. Mark Rasor. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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