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REQUEST FOR PROPOSAL (RFP) GEORGIA EDUCATION COOPERATIVE (GEC) WAREWASHING/SAFETY/SANITATION SYSTEM NUMBER 23-3

Walker County School District, GA·School
Jun 16, 2022
Posted Date
Jul 18, 2022
Submission Deadline
Reported: Georgia Education Cooperative (GEC)
Michelle Coker
706-638-7971
60 months duration
Submit at: Michelle Coker, School Nutrition Director, Walker School System, 201 South Duke Street, LaFayette, Georgia, 30728

Summary

The Georgia Education Cooperative (GEC) is seeking proposals for a comprehensive Ware Washing/Safety and Sanitation Program for its participating school nutrition sites. The program includes delivery of cleaning products, employee education and training, OSHA compliance, HACCP verification, and ServSafe training.

Evaluation Criteria

Reputation of Proposer and Proposer's Services, Quality and Convenience of Proposer's Foods and Services, Knowledge of Program, Purchase Price.

Required Deliverables

Ware Washing/Safety/Sanitation System, cleaning products, employee education and training, OSHA compliance, HACCP verification, ServSafe training, site monitoring, reporting.

Required Attachments

Attachment A (Certificate of Insurance), Attachment B (Acknowledgement of Addenda), Attachment C, D, E, F (GSIC Affidavits), Attachment H (Site Visit/Communication Summary), Attachment I (Cost Proposal Form), Attachment J (NO RFP Reply Form), Attachment K (Debarment & Suspension Verification), Attachment L (Non-Collusion Affidavit), Attachment M (Vendor Affidavit), Matrix 1 (Technical and Cost Evaluation), Matrix 2 (Proposer Reference Evaluation), Form Section (Proposer Background Form, Business Litigation Form, Proposer's References Form, GSIC Affidavit Forms, Vendor Affidavit Form, NO RFP Reply Form, Cost Proposal Form, Authorized Signature of Proposer Form).

Required Staffing Roles

Certified ServSafe Trainer, Certified HAACP Manager, Certified OSHA Safety Compliance Manager, Service Technicians.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Walker County School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 18, 2022. Proposals should be submitted to: Michelle Coker, School Nutrition Director, Walker School System, 201 South Duke Street, LaFayette, Georgia, 30728. For questions, contact Michelle Coker at 706-638-7971.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Walker County School District?

Civic IQ tracks all active and historical solicitations from Walker County School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 60 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Walker County School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Walker County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Michelle Coker at 706-638-7971. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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