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RFPCLOSED

Request for Proposal Campus Dining Services

Youngstown State University, Youngstown, OH·Higher Ed
Jul 01, 2024
Posted Date
Aug 16, 2024
Submission Deadline
Primary Contact
Alan Miller · 330/941-3193
Contract Term
15 years
Duration
180 months
Scope Location
Youngstown State University Campus, 1 Tressel Way, Youngstown, OH 44555
Submission Address
Alan Miller, Associate Director, Procurement Services, Youngstown State University, 1 Tressel Way, Youngstown, OH 44555

Summary

Youngstown State University (YSU) is seeking a single Service Provider (SP) for campus dining food & beverage service management, including residential dining, retail, and catering services. The RFP outlines operational objectives, financial arrangements, and submission requirements for interested vendors.

Evaluation Criteria

Proposal submitted on time and complete, Operational Plans (45%), Experience (20%), Presentation (5%), Financial Plans (30%)

Required Deliverables

YSU Technical RFP Response, YSU Scope of Services Redlined, YSU Financial Workbook, YSU Draft Operator Services Agreement

Required Attachments

Exhibit A – YSU Site Specific Operational Profile, Exhibit B - YSU Statement of Services, Exhibit C - YSU 2023/2024 Catering Event History, Exhibit D - YSU Campus Map, Exhibit E - YSU 2024/2025 Academic Calendar, Exhibit F - YSU New Student Center Phasing Plans, Exhibit G - YSU Temporary Dining Swing Space & Meschel Hall Bridge, Exhibit H - YSU New Student Center Programming & Design Plans, Exhibit I - YSU Pepsi Pouring Rights Agreement, Exhibit J - YSU General Contract Terms & Conditions, Exhibit K – YSU Minimum Insurance Requirements, Exhibit L - YSU Satellite Retail Drawings
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Frequently Asked Questions

How do I respond to this RFP from Youngstown State University?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 16, 2024. Proposals should be submitted to: Alan Miller, Associate Director, Procurement Services, Youngstown State University, 1 Tressel Way, Youngstown, OH 44555. For questions, contact Alan Miller at 330/941-3193.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Youngstown State University?

Civic IQ tracks all active and historical solicitations from Youngstown State University. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 15 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Youngstown State University for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Youngstown State University in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Alan Miller at 330/941-3193. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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