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RFPCLOSED

Requests for proposal for design and supervised installation of Playground Equipment at Robert S. Green Park, City of Mexico Missouri, 65265.

Housing Authority of the city of Mexico, Mexico, MO·Local Housing Authority
Dec 15, 2025
Posted Date
Jan 07, 2026
Submission Deadline
Reported: City of Mexico
Chad Unterreiner or Tyler Roberts
573.581.2100
Robert S. Green Park, 501 South Muldrow Mexico, MO 65265
Submit at: City of Mexico, Administrative Services Department, 300 N. Coal St., Mexico, MO 65265

Summary

The City of Mexico, MO is accepting sealed proposals for the design and supervised installation of playground equipment at Robert S. Green Park. Proposals are due by January 7, 2026.

Evaluation Criteria

Overall quality provided for the cost of equipment, play value, ease of installation, theming quality, and rater's preferences.

Required Deliverables

Draft playground footprint, individual descriptions, schematic drawings, specifications of all components, timeline for delivery, references, cost breakdown for equipment, shipping, and delivery, installation requirements and estimate, itemized list of all frame components, play components, hardware, fasteners and signage, three dimensional drawings, fall zone designs, installation specifications.

Required Attachments

Sworn affidavit and documentation affirming enrollment and participation in a federal work authorization program, signed affidavit affirming not knowingly employing unauthorized aliens, proof of product liability insurance, proof of insurance coverage's.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Housing Authority of the city of Mexico?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2026. Proposals should be submitted to: City of Mexico, Administrative Services Department, 300 N. Coal St., Mexico, MO 65265. For questions, contact Chad Unterreiner or Tyler Roberts at 573.581.2100.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Housing Authority of the city of Mexico?

Civic IQ tracks all active and historical solicitations from Housing Authority of the city of Mexico. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority of the city of Mexico for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Housing Authority of the city of Mexico in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Chad Unterreiner or Tyler Roberts at 573.581.2100. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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