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SOTW Community Bldg AV Upgrades - (RFQ)

Lone Star College System, The Woodlands, TX·Higher Ed
Jul 16, 2025
Submission Deadline
Reported: Lone Star College System - Purchasing
Pam Johnson
832-813-6782
Lone Star College System Office (SOTW), Community Building

Summary

Seeking proposals for audio-visual equipment and installation services for the A/V rack that controls the star ballroom (1&2), flag (1&2), and Texan (1&2). Project includes one yamaha rack mounted mixer to integrate into the current dante system.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Lone Star College System?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 16, 2025. For questions, contact Pam Johnson at 832-813-6782.

Where can I find more RFPs from Lone Star College System?

Civic IQ tracks all active and historical solicitations from Lone Star College System. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Lone Star College System for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Lone Star College System in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Pam Johnson at 832-813-6782. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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