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Chip RFP Notice For Consultant

City of Lancaster city, City of Lancaster city, OH·City
Jan 08, 2025
Posted Date
Jan 29, 2025
Submission Deadline
Reported: City of Lancaster
Carrie Woody
Lancaster, Ohio
Submit at: City Hall, 104 E. Main St., Lancaster, Ohio 43130

Summary

The City of Lancaster is seeking proposals from qualified organizations to administer the PY2023 Community Housing Impact and Preservation Program (CHIP). The selected consultant will manage and distribute CHIP grant funds to ensure affordable housing development and preservation in Lancaster, Ohio.

Evaluation Criteria

Demonstrated experience managing federal/state housing programs, knowledge of regulations, size of accounts serviced, references, ability to develop relationships, capacity for technical assistance, completeness of proposal, office location in Ohio, ability to address customer concerns.

Required Deliverables

Management and distribution of the PY2023 CHIP program, Monthly reports, Housing counseling, Program documentation, Data management, Inspections, Contractor coordination, Compliance reporting.

Required Attachments

Introduction to organization, statement of interest, price information sheet, list of personnel, organization's capacity description, experience in administering housing grants, detailed work plan.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Lancaster city?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2025. Proposals should be submitted to: City Hall, 104 E. Main St., Lancaster, Ohio 43130. For questions, contact Carrie Woody.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Lancaster city?

Civic IQ tracks all active and historical solicitations from City of Lancaster city. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Lancaster city for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Lancaster city in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Carrie Woody. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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