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Request For Proposal (rfp) Invitation To Submit Proposal For Food Service Management Company (fsmc)

St. Croix Central School District, WI·School
Dec 21, 2023
Posted Date
Jan 31, 2024
Submission Deadline
Reported: St. Croix Central School Distr
Jennifer Kleschold
(715) 796-4500 ext 3372
1 year term
Hammond, WI
Submit at: 915 Davis Street, Hammond, WI 54015

Summary

St. Croix Central School District is issuing a Request for Proposal (RFP) for Food Service Management Company (FSMC) services. Proposals are due by January 31, 2024.

Evaluation Criteria

Cost/Financial Proposal, Transparency and Reporting of Rebates, Discounts, and Credits, Experience, References and Service Capability, Financial Condition/Accounting Reporting Systems, On-site Manager: Food Service Director/Overall Staffing Plan, Professional Development/Training Opportunities, Promotion of the School Food Service Program, Involvement of Students, Staff and Patrons, Menu Selection, Use of USDA Foods, Food Quality, and Portion Sizes

Required Deliverables

Proposal package

Required Attachments

Attachment A: Operations—Labor and Benefits Worksheet, Attachment B: Proposed Operations—Labor and Benefits Worksheet, Attachment C.1: Projected Operations—Revenue (In-School Revenue), Attachment C.2: Projected Operations—Revenue, Attachment C.3: Projected Operations—Revenue, Attachment D: Proposed Operations—Expenditures, Attachment E: Proposed Operations—Profit or Loss, Attachment F: Proposal Agreement Page, Attachment G: SFA Specification Worksheet on Average Daily Participation (ADP)—NSLP, Attachment H: SFA Specification Worksheet on Average Daily Participation (ADP)—SBP, Attachment I: SFA Specification Worksheet on Average Daily Participation (ADP)—ASP, Attachment J: SFA Specification Worksheet on Average Daily Participation (ADP)—SMP, Attachment K: SFA Specification Worksheet on Average Daily Participation (ADP)—WISDMP, Attachment L: SFA Site/Building Listing—General Data, Attachment M: SFA Site/Building Listing—Services to Be Provided, Attachment N: Minimum Food Specifications, Attachment O: Sample 21-Day Cycle Lunch Menu, Attachment P: Sample -Day Cycle Breakfast Menu, Attachment Q: Sample -Day Cycle Snack Menu, Attachment R: Holiday Schedule, Attachment S: Independent Price Determination CertificateSTAY, Attachment T: Suspension and Debarment Certification, Attachment U: Lobbying Certification, Attachment V: Disclosure of Lobbying Activities, Attachment W: Instructions for Completion of Disclosure of Lobbying Activities Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from St. Croix Central School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 31, 2024. Proposals should be submitted to: 915 Davis Street, Hammond, WI 54015. For questions, contact Jennifer Kleschold at (715) 796-4500 ext 3372.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from St. Croix Central School District?

Civic IQ tracks all active and historical solicitations from St. Croix Central School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from St. Croix Central School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including St. Croix Central School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jennifer Kleschold at (715) 796-4500 ext 3372. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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