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RFP P509-25 Post Acute Referral Management System (PARMS)

Unm Hospital, Albuquerque, NM·Public Hospital
Feb 13, 2025
Posted Date
Mar 04, 2025
Submission Deadline
Reported Agency
The Regents of the University of New Mexico
Primary Contact
Chris Lechalk · 505-410-6542
Scope Location
Albuquerque, NM

Summary

The University of New Mexico Hospitals (UNMH) is seeking proposals for a comprehensive Post-Acute Referral Management System (PARMS) that includes a dashboard capability to enhance patient care transition processes. The system must integrate seamlessly with Cerner EMR. Proposals are due by March 4, 2025.

Evaluation Criteria

Functionality and features of proposed PARMs and dashboard (25 points), Demonstrated experience and success in similar implementations (15 points), Quality of customer support and training provided (10 points), Overall align with UNM Hospitals objectives and goals (20 points), Cost and cost effectiveness (30 points).

Required Deliverables

Post Acute Referral Management System (PARMS) with dashboard capability, integration with Cerner EMR, comprehensive database, real-time communication tools, care coordination tools, analytics and reporting, referral tracking system, patient engagement features, integration of discharge forms, compliance and regulatory support, customizable workflow, and customer support and training.

Required Attachments

Exhibit A (Scope of Work), Exhibit B (Organization of Proposal), Exhibit C (Evaluation Criteria), Exhibit D (Resident Veterans Preference Certification), Exhibit E (Authorized Signature Page), Exhibit F (Small And Small Disadvantaged Business Certification Form), Exhibit G (Conflict Of Interest and Debarment/Suspension Certification Form), Exhibit H (Insurance Requirements), Exhibit I (Certification and Disclosure regarding Payments to Influence certain Federal Transactions), Exhibit J (Standard Terms and Conditions), Exhibit K (Sample Agreement and Business Associates Addendum), Exhibit L (Information Security Plan), Exhibit M (Cost Proposal).
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Frequently Asked Questions

How do I respond to this RFP from Unm Hospital?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 4, 2025. For questions, contact Chris Lechalk at 505-410-6542.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Unm Hospital?

Civic IQ tracks all active and historical solicitations from Unm Hospital. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Unm Hospital for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Unm Hospital in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Chris Lechalk at 505-410-6542. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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