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RFQCLOSED

Request For Quotations For Copier Lease, Copier Maintenance Services, And Managed Print Services

Mason City Schools, Mason, OH·School
Jan 27, 2026
Posted Date
Feb 13, 2026
Submission Deadline
Cynthia Stubenvoll
3 year term
48 months duration
Mason, Ohio
Submit at: 211 North East Street, Mason, OH 45040

Summary

Mason City Schools is soliciting quotes for an optimized plan from qualified vendors to provide copier lease, maintenance services, and managed print services. The goal is to move towards a more streamlined and efficient approach to printing.

Evaluation Criteria

Experience and capabilities of vendor, References, Cost of solution, Value added features, Responsiveness

Required Deliverables

Copier lease, Copier maintenance services, Managed print services, Software integration, Training, Support

Required Attachments

Additional Building Information, Current Copier and Printer Inventory and Volume, Desired Specifications, RFQ Summary spreadsheet

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Mason City Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 13, 2026. Proposals should be submitted to: 211 North East Street, Mason, OH 45040. For questions, contact Cynthia Stubenvoll.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Mason City Schools?

Civic IQ tracks all active and historical solicitations from Mason City Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Mason City Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Mason City Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Cynthia Stubenvoll. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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