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Request for Proposals 911 Addition to Columbia County Fire Training Facility

Columbia County, Columbia, NY·County
Jul 29, 2022
Submission Deadline
Reported: Columbia County Department of Public Works
Ray Jurkowski
518-828-7011
Submit at: PO Box 324, 178 NYS Rt. 23B, Hudson, NY 12534
3,000 sq ft

Summary

Columbia County is seeking proposals from qualified engineering/architect firms for building programming, design, construction administration, and inspection services for an addition to the Fire Training Center to house the new County 911 center. The project has a target construction budget of $1,200,000.

Evaluation Criteria

Cost, Experience with work on similar municipal architecturally significant structures, Familiarity with Columbia County, Staff and team experience, Experience with 911 Call Centers and Emergency Service buildings, Ability to service Columbia County, Demonstrated ability to maintain Design and Construction costs within established budgets.

Required Deliverables

Schematic design development letter report, concept drawings, site plans, floor plans, sections, elevations, flow diagrams, outline specifications, visual display boards, shop drawings, inspection reports, as-built drawings, operating and maintenance manuals, certificates of completion and compliance, guarantees and bonds.

Required Attachments

Preliminary programming plan

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Columbia County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 29, 2022. Proposals should be submitted to: PO Box 324, 178 NYS Rt. 23B, Hudson, NY 12534. For questions, contact Ray Jurkowski at 518-828-7011.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Columbia County?

Civic IQ tracks all active and historical solicitations from Columbia County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Columbia County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Columbia County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Ray Jurkowski at 518-828-7011. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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