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RFPCLOSED

Request for Proposal For LEXINGTON MIDDLE SCHOOL IP SECURITY CAMERA SYSTEM PROJECT

Lexington City Schools, NC·School
Nov 18, 2021
Posted Date
Jan 05, 2022
Submission Deadline
Terrie Holshouser
336-242-1527
Lexington, North Carolina
Submit at: 1010 Fair Street, Lexington, NC 27292

Summary

Lexington City Schools is soliciting proposals for the planning, purchase, configuration, and installation of an IP security camera system, including warranty and support, for Lexington Middle School. The project aims to replace the current security system with a turnkey solution providing adequate coverage of both inside and outside areas.

Evaluation Criteria

technical quality, project management, costs and system features, Bidder's total proposed price, Bidder's projected completion date, Product quality/appropriateness/compatibility/performance and all license pricing with end of life provided, Visual demonstration of proposed system including camera view, Warranty/Maintenance Pricing, Experience and/or professional references in the education sector, Proposed product meeting the District's needs as well as future needs through expansion, enhancements and upgrades, All specification terms and conditions as outlined in the RFP are complied with and met, Suitability of proposed solution with respect to the district's needs and objectives, Bider participation and responsibility clearly defined, Hardware and peripheral product quality and content including, but not limited to, durability, performance, integration, serviceability, warranty, maintenance, meets or exceeds industry standards, and fulfillment of criteria specified in this RFP, Bidder's service and support hours are clearly defined, Due to the technical nature of the equipment, the bidder has addressed all applicable future system use, future expansion possibilities, and possible upgrading, Price of proposal including, but not limited to, individual system pricing, upgrade pricing, installation support, warranty support, training, and any other relevant options with associated pricing, Submission of satisfactory reference checks with proposal, Installation procedures clearly defined if applicable, Bidder agrees to provide an on-site proof of concept at no cost, Acknowledgement in writing that may software will be licensed for Lexington City Schools

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Lexington City Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2022. Proposals should be submitted to: 1010 Fair Street, Lexington, NC 27292. For questions, contact Terrie Holshouser at 336-242-1527.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Lexington City Schools?

Civic IQ tracks all active and historical solicitations from Lexington City Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Lexington City Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Lexington City Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Terrie Holshouser at 336-242-1527. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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