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RFPCLOSED

REQUEST FOR PROPOSAL FOR ONE (1) FIRE ENGINE

City of York, City of York, PA·City
Jun 19, 2020
Submission Deadline
Reported: City of York Department of Fire/Rescue Services
Chad Deardorff
717.849.2310
City of York, Pennsylvania
Submit at: 43 South Duke Street, York PA 17401

Summary

The City of York Department of Fire/Rescue Services is requesting proposals for one (1) fire engine. The RFP outlines specifications, qualifications, and submission requirements for vendors.

Evaluation Criteria

Responsiveness to published requirements, lowest responsible Vendor, best overall value (including warranties), local business enterprise preference, enterprise zone preference, small business enterprise preference.

Required Deliverables

Original and one (1) hard copy of the proposal, detailed description of the apparatus and equipment, warranty information, scale drawing, specifications, Statement of Exceptions, customer listing, location of factory representative, manufacturer's facility location, documentation of manufacturing aluminum fire apparatus bodies, evidence of ability to construct apparatus and provide service, location of warranty work, acknowledgment of order and delivery schedule, operation and maintenance manuals, wiring diagrams, component manuals, sketch of booster tank, certifications (suction capability, hydrostatic test, third-party test), weight documents, load analysis, water tank capacity certification, pump operation and maintenance manual, Non-Discrimination Statement, Americans with Disabilities Act Compliance Statement, Anti-Collusion Affidavit, Business Relationship Affidavit, Proposed Administration Agreement, Signature of Authorized Representative.

Required Attachments

Non-Discrimination Statement (Appendix I), Americans with Disabilities Act Compliance Statement (Appendix II), Anti-Collusion Affidavit (Appendix III), Business Relationship Affidavit (Appendix IV)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of York?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 19, 2020. Proposals should be submitted to: 43 South Duke Street, York PA 17401. For questions, contact Chad Deardorff at 717.849.2310.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of York?

Civic IQ tracks all active and historical solicitations from City of York. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of York for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of York in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Chad Deardorff at 717.849.2310. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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