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2023-001 - Local Depository RFP

Housing Authority of Grandview, Grandview, TX·Local Housing Authority
Jan 23, 2023
Posted Date
Feb 23, 2023
Submission Deadline
3 year term
12 months duration
Grandview, Texas
Submit at: PO BOX 425, Grandview, Texas 76050

Summary

Seeks proposals from eligible financial institutions to serve as the banking services depository for public funds. The agreement will cover banking services and potentially certificates of deposit, with the City managing its own investment portfolio. The contract period is three years with renewal options.

Evaluation Criteria

Ability to perform requested services, lowest aggregate cost of banking services, agreement to points outlined in Bid and Contract, financial condition & ability to meet collateral requirements, safekeeping/collateral agreements accepted.

Required Deliverables

Bid proposals, Financial statements, List of officers and directors, Ratings on outstanding debt, Availability of funds schedule, Any additional contracts requiring City approval, RFP documents including fee schedule, Daylight overdraft policy, Reference list of agencies currently using depository services, Completed fee schedule, Safekeeping agreement, Name of safekeeping bank, Maximum amount offered for collateralized MMDA accounts, Schedule documenting transition of banking services.

Required Attachments

Audited financial statements, list of depository officers, list of depository directors, ratings on outstanding debt, availability of funds schedule, any additional contracts or agreements requiring City approval, RFP documents including fee schedule, daylight overdraft policy, reference list of agencies currently using your depository services, completed fee schedule, safekeeping agreement, name of safekeeping bank, maximum amount offered for collateralized MMDA accounts, schedule documenting the transition of transferring the City's banking services.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Housing Authority of Grandview?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 23, 2023. Proposals should be submitted to: PO BOX 425, Grandview, Texas 76050.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Housing Authority of Grandview?

Civic IQ tracks all active and historical solicitations from Housing Authority of Grandview. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority of Grandview for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Housing Authority of Grandview in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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