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RFP #25-008: Expanded Math Access Program (EMAP) K-8

NY Department of Education, Albany, NY·State
Reported: NYS Education Department
5 year term
New York State

Summary

This document is a bid form for the Expanded Math Access Program (EMAP) K-8, RFP #25-008, issued by the NYS Education Department. It outlines various deliverables and requires bidders to provide cost proposals for a 5-year project budget, including details on subcontracting and MWBE purchases.

Evaluation Criteria

Financial criteria portion of the RFP will be scored based upon the grand total of the 5 year project budget.

Required Deliverables

Development/Update of Website Platform, Creation/Distribution of Licenses to all NYS elementary school students, teachers, and families, Product demonstration for NYSED Staff, “Getting Started” Instructions and Information (Student, Teacher, Family Versions), Provision of Technical Support, Professional Development Sessions (Western New York/Buffalo, Central New York/Syracuse, Capital Region New York/Albany, New York City, Long Island), Creation of content/plan for Statewide Event, Execution of Statewide Event (if at NYS Museum or alternate location), Creation of content/plan/system for Virtual Regional Contests

Required Attachments

Subcontracting Form, MWBE Purchases Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from NY Department of Education?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from NY Department of Education?

Civic IQ tracks all active and historical solicitations from NY Department of Education. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from NY Department of Education for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including NY Department of Education in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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