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RFPCLOSED

Management/lease For Mayhill Community Center

Otero County, Otero County, NM·County
Feb 14, 2026
Posted Date
Mar 17, 2026
Submission Deadline
Wendy Robinson
(575) 434-0710
1 year term
48 months duration
Submit at: 1101 New York Ave, Room 118, Alamogordo, NM 88310

Summary

Otero County is soliciting proposals for the management and lease of the Mayhill Community Center. The scope of work includes operating the center, providing services to the community, and managing the facility. The contract will be for one year with an option to renew for an additional three years.

Required Attachments

Letter of Transmittal, Campaign Contribution Disclosure Form, Acknowledgement of Receipt Form, Non-Collusion Affidavit, Proposer Questionnaire

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Otero County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 17, 2026. Proposals should be submitted to: 1101 New York Ave, Room 118, Alamogordo, NM 88310. For questions, contact Wendy Robinson at (575) 434-0710.

Where can I find more RFPs from Otero County?

Civic IQ tracks all active and historical solicitations from Otero County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Otero County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Otero County in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Wendy Robinson at (575) 434-0710. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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