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RFPCLOSED

City of Piedmont EDMS Software and Implementation Services RFP

City of Piedmont, City of Piedmont, CA·City
Oct 01, 2025
Posted Date
Nov 05, 2025
Submission Deadline
Primary Contact
Anna Brown
Submission Address
Electronically via email to [email protected]

Summary

The City of Piedmont is seeking proposals for a cloud-based Electronic Document Management System (EDMS) solution and implementation services. The project aims to provide a centralized repository, improve records management, and enable future integration with other enterprise applications. The response is due November 5, 2025.

Evaluation Criteria

Acceptance of City's standard terms and conditions, qualifications and experience of the vendor, proposed work plan and approach, qualifications of personnel assigned, understanding of the project, and cost.

Required Attachments

Letter of Transmittal, Table of Contents, EDMS Requirements Table (Attachment 2), Standard Agreement Acknowledgement, Proposal Contents.
229
days late

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Frequently Asked Questions

How do I respond to this RFP from City of Piedmont?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2025. Proposals should be submitted to: Electronically via email to [email protected]. For questions, contact Anna Brown.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Piedmont?

Civic IQ tracks all active and historical solicitations from City of Piedmont. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Piedmont for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Piedmont in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Anna Brown. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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