Civic IQ
RFPCLOSED

City of Katy ERP System(s) and Services RFP 2025

City of Katy city, City of Katy city, TX·City
Aug 21, 2025
Posted Date
Sep 24, 2025
Submission Deadline
Reported Agency
City of Katy, TX
Primary Contact
Becky McGrew
Contract Term
3 years
Scope Location
Katy, TX

Summary

The City of Katy is seeking proposals for an Enterprise Resource Planning (ERP) system and related services to replace its current legacy systems. The scope includes software and implementation services for core ERP functions (Financials, Payroll, Optional Utility Billing and HR) or a Utility Billing only solution. The City is looking for a SaaS/vendor-hosted solution.

Required Attachments

Attachment A - ERP Software and Services - Bidder Forms.docx, Attachment B - ERP Software and Services - Pricing Forms.xlsx, Attachment C - ERP Software and Services - ERP Functional Requirements.xlsx, Attachment D - ERP Software and Services – Staffing Hours.xlsx
233
days late

This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. Next one doesn't have to get away.

Frequently Asked Questions

How do I respond to this RFP from City of Katy city?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 24, 2025. For questions, contact Becky McGrew.

Where can I find more RFPs from City of Katy city?

Civic IQ tracks all active and historical solicitations from City of Katy city. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Katy city for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Katy city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Becky McGrew. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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