Civic IQ
RFPCLOSED

Buyout Of Street Lights From Utility And Conversion To Leds

City of Belfast, City of Belfast, ME·City
Sadie Lloyd Mudge
(207) 338-1417 ext 125
Belfast, Maine
Submit at: 131 Church Street, Belfast, ME 04915

Summary

The City of Belfast is seeking proposals from qualified companies to assist in purchasing, designing, and converting utility-owned street lights to LED fixtures, taking advantage of rebates. The project also includes exploring options for converting City-owned light fixtures to full cut-off/night sky compliant ones.

Evaluation Criteria

Respondent's experience and qualifications, labor rates and output costs, clarity of proposal, understanding of project objectives, responsiveness to work program, ability to work effectively and coordinate activities, references.

Required Deliverables

Audit report, Financial analysis, Design analysis, LED retrofit, Waste material recycling/disposal, Financing options, Maintenance options, Installation, Construction administration, Street light acquisition, Rebate management, Long-term maintenance plan, Value-added services plan, Project timeline, Project budget, References.

Required Attachments

Company profile, cover letter, project team qualifications, relevant certifications, examples of similar projects, resume/CV of key personnel, electronic inventory file (GIS/Excel), project plan, budget outline, references.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Belfast?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. Proposals should be submitted to: 131 Church Street, Belfast, ME 04915. For questions, contact Sadie Lloyd Mudge at (207) 338-1417 ext 125.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Belfast?

Civic IQ tracks all active and historical solicitations from City of Belfast. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Belfast for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Belfast in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Sadie Lloyd Mudge at (207) 338-1417 ext 125. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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