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State University of New York at New Paltz FERPA Management Platform (ITB)

State University Of New York At New Paltz, New Paltz, NY·Higher Ed
Mar 13, 2025
Submission Deadline
Reported: State University of New York at New Paltz
Yolanda Howell
845-257-3197
SUNY New Paltz Campus

Summary

Invitation to Bid for a FERPA management platform to support student dashboards, including SIS integration and SSO. The platform should provide a parent-initiated process for managing electronic FERPA waivers with single sign-on access for students and automated email alerts to parents. The estimated value ranges from $50,000 to $750,000.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from State University Of New York At New Paltz?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 13, 2025. For questions, contact Yolanda Howell at 845-257-3197.

Where can I find more RFPs from State University Of New York At New Paltz?

Civic IQ tracks all active and historical solicitations from State University Of New York At New Paltz. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from State University Of New York At New Paltz for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including State University Of New York At New Paltz in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Yolanda Howell at 845-257-3197. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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