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CLINTON-ESSEX BOCES SCHOOLS SPECIFICATIONS AND BID FORM

Saint Lawrence-Lewis Boces, Canton, NY·School
Jun 15, 2023
Submission Deadline
Reported: St. Lawrence-Lewis BOCES
Darlene Bessette
(315)386-4504
Submit at: ST. LAWRENCE/LEWIS BOCES COOPERATIVE PURCHASING, 40 W MAIN STREET, PO BOX 231, CANTON, NY 13617

Summary

This document is a bid form and specifications for cafeteria foods, including frozen entrees, meat, and fish, for Clinton-Essex BOCES Schools. The bid is for the period of August 15, 2023, to January 31, 2024. Bids are to be opened on June 15, 2023, at 10:00 AM at St. Lawrence/Lewis BOCES Cooperative Purchasing.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Saint Lawrence-Lewis Boces?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 15, 2023. Proposals should be submitted to: ST. LAWRENCE/LEWIS BOCES COOPERATIVE PURCHASING, 40 W MAIN STREET, PO BOX 231, CANTON, NY 13617. For questions, contact Darlene Bessette at (315)386-4504.

Where can I find more RFPs from Saint Lawrence-Lewis Boces?

Civic IQ tracks all active and historical solicitations from Saint Lawrence-Lewis Boces. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Saint Lawrence-Lewis Boces for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Saint Lawrence-Lewis Boces in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Darlene Bessette at (315)386-4504. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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