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REQUEST FOR PROPOSAL TO OPERATE A FOOD SERVICE PROGRAM AT SUNY Sullivan Community College

Sullivan County Community College, Loch Sheldrake, NY·Higher Ed
May 06, 2024
Posted Date
Jun 19, 2024
Submission Deadline
Reported: SUNY Sullivan Community College
Sean Welsh
845-434-5750, ext. 3160
3 year term
Loch Sheldrake, New York
Submit at: Office of Purchasing Services, Sullivan County Community College, 112 College Road, Loch Sheldrake, New York 12759

Summary

SUNY Sullivan Community College is seeking proposals from qualified vendors to operate a comprehensive food service program. The program should provide lunch items and grab-and-go options for students, staff, and faculty six days a week, utilizing cash and credit services. The vendor will be responsible for all food service management, personnel, and operations, aiming for high quality, competitive pricing, and sustainable practices.

Evaluation Criteria

Vendor's record of performance and service in higher education dining service operations; Vendor's conformance to the RFP's specifications, requirements, terms, conditions, and provisions; Vendor's overall vision; Executive summary elements; Technical elements; Management and staffing elements; and Financial elements.

Required Deliverables

Food and Beverage Services Program, including lunch items, grab-and-go options, catering services, management, personnel, technical support, training, food products, supplies, and materials.

Required Attachments

Affirmative action policy, financial statements, resumes for management and/or support staff, sample menus, leave behind brochures/guides for catering, proposed Year One Marketing Plan, proposed Wellness Program, proposed sustainability plan, proposed capital investment plan, proposed continuous improvement plan, proposed pre-occupancy transition plan, sample monthly report, financial proposal, and certifications.

Required Staffing Roles

Management, supervisory, and support positions.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Sullivan County Community College?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 19, 2024. Proposals should be submitted to: Office of Purchasing Services, Sullivan County Community College, 112 College Road, Loch Sheldrake, New York 12759. For questions, contact Sean Welsh at 845-434-5750, ext. 3160.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Sullivan County Community College?

Civic IQ tracks all active and historical solicitations from Sullivan County Community College. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Sullivan County Community College for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Sullivan County Community College in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Sean Welsh at 845-434-5750, ext. 3160. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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