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REQUEST FOR PROPOSALS (RFP) LEGAL SERVICES FOR VALENCIA COUNTY

Valencia County, Valencia County, NM·County
Jul 28, 2016
Posted Date
Aug 18, 2016
Submission Deadline
Reported: Valencia County Board of County Commissioners
Michelle Romero
(505) 866-2005
1 year term
48 months duration
Valencia County, New Mexico
Submit at: 444 Luna Ave., Suite 100A, Los Lunas, NM 87031

Summary

The County of Valencia, New Mexico, is seeking sealed proposals from qualified law firms to provide legal services, including counseling, advice, and assistance in managing all County-related legal matters. The contract will be for one year with potential renewals up to four years total.

Evaluation Criteria

Experience with New Mexico Local Public Body (100 Points), Oral Presentation (40 Points), Accessibility (250 Points), Cost (200 Points), Experience with Contract Law (55 Points), Experience with Employment Law (55 Points), Experience with Procurement Law (55 Points), Experience with Criminal Law (55 Points), Experience with Tort Litigation (55 Points), Experience with Union Contract Negotiations/Collective Bargaining (55 Points), Percentage of Board Certified Specialists in Local Government Law (30 Points), References (50 Points)

Required Deliverables

Letter of Transmittal Form, Professional Qualifications, Experience with New Mexico Local Public Body, Capability and Agreement to Perform, Oral Presentation, Campaign Contribution Disclosure Form, Accessibility, Minimum Level of Effort, Property Tax Obligations, Cost, Collective Bargaining, Experience with Contract Law, Experience with Employment Law, Experience with Procurement Law, Experience with Criminal Law, Experience with Tort Litigation, Experience with Union Contract Negotiations, Percentage of Board Certified Specialists in Local Government Law, References

Required Attachments

Acknowledgement of Receipt Form, Professional Services Contract, Cost Response Form, Letter of Transmittal Form, Campaign Contribution Disclosure Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Valencia County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 18, 2016. Proposals should be submitted to: 444 Luna Ave., Suite 100A, Los Lunas, NM 87031. For questions, contact Michelle Romero at (505) 866-2005.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Valencia County?

Civic IQ tracks all active and historical solicitations from Valencia County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Valencia County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Valencia County in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Michelle Romero at (505) 866-2005. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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