Civic IQ
RFPCLOSED

Chromebook Replacement

Bay City Isd, Bay City, TX·School
Mar 27, 2026
Posted Date
Mar 31, 2026
Submission Deadline
Reported: Bay City ISD
Bay City, TX
Submit at: Bay City, TX 77414

Summary

Bay City ISD is seeking competitive sealed proposals for the procurement of Chromebooks and Google Chrome OS Management Licenses for a large-scale technology deployment.

Evaluation Criteria

Price is an important consideration, but will not be the sole determining factor.

Required Deliverables

ChromeBooks, Google Chrome OS Management Licenses, 4 year warranty on all products, Clear breakdown of equipment costs, Estimated timeline for product delivery, White Glove Services, Shipping & Delivery costs, Screen Protection, Protective case, Charging cart, Buyback/refund services for used devices.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Bay City Isd?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. Proposals should be submitted to: Bay City, TX 77414.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Bay City Isd?

Civic IQ tracks all active and historical solicitations from Bay City Isd. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Bay City Isd for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Bay City Isd in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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