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County Of San Mateo Standard Terms And Conditions

San Mateo County, San Mateo County, CA·County
Jul 29, 2025
Posted Date
Reported: County of San Mateo

Summary

This document outlines the standard terms and conditions for various procurement methods used by the County of San Mateo, including IFBs, RFPs, RFQs, Purchase Orders, Vendor Agreements, and Contracts. It covers commencement of performance, payment terms, shipping and delivery, subcontractor requirements, invoicing procedures, independent contractor status, insurance requirements, indemnification, termination clauses, assignment and subcontracting, prevailing wage rates, quality and performance standards, conflicts of interest, warranties, training, hazardous substances, notices, civil rights and nondiscrimination, compliance with ordinances and laws, disclosure of information, inspections and audits, intellectual property, force majeure, entire agreement, language, controlling law, and unenforceability provisions.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from San Mateo County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines.

Where can I find more RFPs from San Mateo County?

Civic IQ tracks all active and historical solicitations from San Mateo County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from San Mateo County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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