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WILSON COUNTY INVITATION FOR BIDS FLEXIBLE BASE MATERIALS, ASPHALTIC MATERIALS, AND EMULSION BID

Wilson County, Wilson County, TX·County
Aug 11, 2025
Submission Deadline
1 year term
12 months duration
Wilson County, Texas
Submit at: County Auditor, Wilson County, 1420 3rd Street, Suite 109, Floresville, Texas 78114

Summary

Wilson County is soliciting sealed bids for Flexible Base Materials, Asphaltic Materials, and Emulsion Bid. Bids will be accepted until August 11, 2025, and will be publicly opened at 10:00 am on the same day. The contract period is from October 01, 2025, to September 30, 2026.

Evaluation Criteria

Lowest and best bidder, considering factors such as specifications, experience, skill, ability, business judgment, financial capacity, integrity, honesty, possession of necessary facilities or equipment, previous performance, reputation, promptness, and any factor relevant to successful performance. Pickup and delivery locations and costs will also be considered.

Required Attachments

Vendor Identification page, Bid Submission Form, Additional Fee/Charges Schedule, Contract page, Affidavit, Conflict of Interest Questionnaire, W-9, Form 1295 Certificate of Interested Parties, County's Verifications and Certifications Required by Law.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Wilson County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 11, 2025. Proposals should be submitted to: County Auditor, Wilson County, 1420 3rd Street, Suite 109, Floresville, Texas 78114.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Wilson County?

Civic IQ tracks all active and historical solicitations from Wilson County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Wilson County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Wilson County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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