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Bid Instructions Regarding Employee/Safety Luncheon

Jim Wells County, Jim Wells County, TX·County
Nov 23, 2021
Submission Deadline
361-668-5706
Alice, Texas
Submit at: Jim Wells County Judge's office, 200 N. Almond Ste. 101, Alice, Texas 78332

Summary

Jim Wells County is seeking sealed bids for catering services for their Annual Safety Luncheon. The event will take place on December 8, 2021. Bids are due by November 23, 2021, and will be opened on November 29, 2021.

Required Deliverables

Luncheon Catering Service including delivery, serving, and clean up.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Jim Wells County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2021. Proposals should be submitted to: Jim Wells County Judge's office, 200 N. Almond Ste. 101, Alice, Texas 78332.

Where can I find more RFPs from Jim Wells County?

Civic IQ tracks all active and historical solicitations from Jim Wells County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Jim Wells County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Jim Wells County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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