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Request for Competitive Proposal to Supply Propane

Bath Housing Authority, Bath, ME·Local Housing Authority
May 13, 2016
Posted Date
Jun 06, 2016
Submission Deadline
Reported: Bath Housing
Debora Keller
207-443-3116
23 months duration
Bath, Maine
Submit at: Bath Housing, 80 Congress Avenue, Bath, ME 04530

Summary

Bath Housing is seeking proposals to provide propane and 24-hour burner service. The contractor will supply propane using an Automatic Delivery System to various underground and above-ground tanks located in Bath, Maine. The scope includes the purchase of underground propane tanks and associated regulators and anode bags.

Evaluation Criteria

Pricing structure, contractor's ability to supply, labor rate, service team qualifications

Required Deliverables

Fixed price per gallon quote for propane supply, proof of contractor's ability to supply propane, labor rate for 24-hour service, qualifications of service team

Required Staffing Roles

service team

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Bath Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 6, 2016. Proposals should be submitted to: Bath Housing, 80 Congress Avenue, Bath, ME 04530. For questions, contact Debora Keller at 207-443-3116.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Bath Housing Authority?

Civic IQ tracks all active and historical solicitations from Bath Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 23 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Bath Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Bath Housing Authority in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Debora Keller at 207-443-3116. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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