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RFPCLOSED

Multi-Functional Copiers And Print Services

Chsd 218, Oak Lawn, IL·School
Feb 27, 2026
Posted Date
Mar 25, 2026
Submission Deadline
Reported: Community High School District 218
Tina Kelly
Oak Lawn, IL; Palos Heights, IL; Crestwood, IL; Blue Island, IL
Submit at: 10701 S. Kilpatrick Ave., Oak Lawn, IL 60453

Summary

Community High School District 218 is seeking proposals for the supply, delivery, installation, and maintenance of multi-functional copy machines, along with managed printer and copier services. The RFP outlines specifications for new digital multi-functional copy machines, including features, capabilities, and network readiness. It also details requirements for managed print software, maintenance, delivery, and payment terms. The selection will be based on a 'Best Value' standard, considering factors beyond just price.

Evaluation Criteria

Vendor's Total Lease Price and Financial Terms, Service, Support, Response Time, and Supply Management, Machine Functionality, User Interface, Software Capability, and Network Integration, Vendor's Overall Experience, Reputation, Expertise, Stability, Financial Responsibility, and Past Relationship with CHSD 218, Extent to which the Goods or Services meet CHSD 218 Needs and Expectations

Required Deliverables

Multi-Functional Copiers, Print Services, Managed Print Software

Required Attachments

Exhibit A, Exhibit B, Exhibit C, Exhibit D

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Chsd 218?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. Proposals should be submitted to: 10701 S. Kilpatrick Ave., Oak Lawn, IL 60453. For questions, contact Tina Kelly.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Chsd 218?

Civic IQ tracks all active and historical solicitations from Chsd 218. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Chsd 218 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Chsd 218 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Tina Kelly. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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