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Installing And Supplying Of Annual Flowers At Town Signs, Garden Beds, Hensonville Park Fountain And Spring Clean-Up Of Garden Beds

Town of Windham, Windham, NY·City

4 days until submission deadline — April 9, 2026

Mar 12, 2026
Posted Date
Apr 09, 2026
Submission Deadline
Bonnie Poehmel
(518) 734-4170 ext 2
2 year term
24 months duration
Windham Centre Property and sign board bed (Main Street), Valero gas station (Main Street), Hitchcock Builders (Main Street), Methodist Church (Main Street), Windham Town Sign (west end of town), Bunce Realty (Main Street), Mad Brook Bridge both sides (flower boxes), Windham Town Sign (east end of Windham), Windham Path (State Route 23), Windham Path (State Route 296), Hensonville sign (State Route 296 by fire house), Hensonville sign (County Route 65), Hensonville Park fountain (State Route 296 across street from Nana Gail’s Café), Town Hall (flower boxes), Maplecrest sign (Intersection of County Route 40 & 56), Windham Cemetery (flower bed)(Route 23).
Submit at: Town of Windham at the office of the Town Clerk, 371 State Route 296, PO Box 96, Hensonville, New York 12439

Summary

Sealed bids are requested for the installation and supply of annual flowers for town signs, garden beds, and the Hensonville Park fountain, along with spring clean-up of garden beds. The contract will be for the years 2026 and 2027.

Required Deliverables

Supply and plant flowers, Spring clean-up of all beds, Provide proof of worker’s comp and liability insurance, Provide a list of proposed flowers/plants/shrubs with pot size for each location and quantity.

Required Attachments

Non-collusive bidding certificate, statement showing at least five years of landscape experience.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Town of Windham?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 9, 2026. Proposals should be submitted to: Town of Windham at the office of the Town Clerk, 371 State Route 296, PO Box 96, Hensonville, New York 12439. For questions, contact Bonnie Poehmel at (518) 734-4170 ext 2.

Where can I find more RFPs from Town of Windham?

Civic IQ tracks all active and historical solicitations from Town of Windham. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of April 9, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Windham for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Town of Windham in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Bonnie Poehmel at (518) 734-4170 ext 2. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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