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RFSOQCLOSED

Request for Qualifications to provide: Architectural/Engineering Design Services for the Police/Fire Department Ventilation and Emergency Preparedness Improvements

Village of Endicott, Union, NY·City
Jan 31, 2022
Submission Deadline
Anthony Bates
607-757-5337
12 months duration

Summary

The Village of Endicott is seeking qualifications for Architectural/Engineering Design Services for improvements to the Police and Fire Department Building. This includes removal and replacement of the emergency generator and upgrades to the HVAC system to improve health, safety, and emergency preparedness.

Evaluation Criteria

Funding, & Project Site Familiarity, Organization Capabilities, Staff Qualifications, Project Approach

Required Attachments

Statement of qualifications

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from Village of Endicott?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 31, 2022. For questions, contact Anthony Bates at 607-757-5337.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Village of Endicott?

Civic IQ tracks all active and historical solicitations from Village of Endicott. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 12 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Village of Endicott for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including Village of Endicott in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Anthony Bates at 607-757-5337. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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